The printed invitation: sending online vouchers by mail

From your desk to the mail: dispatch by mail

You want to send your clients an invitation in paper form? Or you do not have the e-mail addresses of all your potential visitors? Then, you can send the online vouchers by mail—for example as serial letter or personalized print voucher.

With this option, you need to manually enter the voucher numbers.

Your checklist—what you should bear in mind

Please take particular care that the voucher numbers are not used several times.

Everything your clients need to know for redemption you will find in our customizable sample mail to invite customers.

For your printed invitation you can use the PDF voucher form that you can complete with your logo and own texts.


How to send online vouchers by mail

  1. Sign in to the bauma Exhibitor Shop with the Messe München account login details.
  2. In the section Passes and tickets, click on Vouchers for visitor tickets (for ticket management) and order the desired number of online vouchers.
  3. After having successfully placed your order, you will receive an Excel list with the voucher numbers that you need to integrate in your letters manually.

Sample mailing

Here you can download a sample letter to invite your clients by mail and a voucher form for filling.

Voucher form

Here you can download a voucher form for filling.

Good to know

Why is it necessary to register vouchers prior to the event?

Important for your customers: the vouchers can only be used when they registered online in advance. Online vouchers cannot be redeemed at the entrance.

How to prevent problems with ticket loss / pass control / lead management

To prevent problems with ticket loss, pass control or lead management, do not redeem several vouchers in your own name or by using a wrong name / e-mail address for your clients.

Information for Scan2Lead users

Data can only be recorded by scanning if the visitors registered online.

What am I charged for?

As a matter of course, we only invoice the vouchers that are actually used to access the trade fair.

You can track the status in the portal under the section “Manage vouchers and invitations”.

We will also charge vouchers that your clients used in case you cancel your participation.

How to manage redeemed vouchers

Already prior to the event, you can see who redeemed your voucher and you can contact the clients again. If a client does not register in advance but redeems the voucher at the cash desk—not possible with online vouchers—the customer data cannot be provided digitally.

Ticket resale

The resale of vouchers is not permitted.

Our special offer: TrustedTargeting plus free vouchers

Make the most of our online vouchers. Combined with TrustedTargeting they are the ideal tool to not only invite existing clients but also invite potential new customers. Direct. Targeted. And without waste circulation. For you this means:

  • access to all target groups that are relevant to you
  • direct contact opportunity to arrange a meeting
  • 50 free online vouchers when placing an early bird order for the Starter kit until 22.12.2018

» Learn more!

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