Exhibitor Shop, Stand building & Services

If there is compliance with the following requirements, Messe München GmbH will not need to approve a plan (cf. Technical Guidelines, number 4.2ff).

Hall

• Booth and advertising height is maximum 3 m
• Booth size smaller than 100 m²
• No booth covering

Open-air exhibition grounds

• One-story, building surface area fewer than 50 m²
• Setup height lower than 5 m

Booth designs differing from the above-mentioned requirements are to be submitted for approval no later than six weeks before the official set-up start with scaled booth design plans (floor plan, view, and drawings) to Messe München GmbH, TAS Department (by e-mail, as a pdf file or by post). In addition, multi-story booths and special structures (e.g., bridges, stairs, cantilever roofs, galleries, etc.) are subject to approval on principle. You can find additional information on building regulations in Form 1.3.

For booths in the outdoor areas, we need static proof for all constructions/facilities higher than 5 m and/or for a built-up area of more than 50 square meters.-> Further information can be found in the instruction sheet.

Please note that uneven floors are to be expected in the outdoor areas. This may need to be taken into account when constructing stands or setting up exhibits.

Please make sure in your planning that many room containers unfortunately do not meet the requirements for soil carrying capacity (stipulated payload of 3.0 or 5.0 kN/m² depending on the type of use of the rooms; cf. Technical Guidelines). Please refer to the notice on container constructions.

Unsecured weights above persons are not permissible. Weights (e.g. ballasts) must be friction-locked in non-combustible material.

At evening events in the outdoor area, additional own safety lighting of the booth to the general escape routes is to be provided.

Regulations for demonstrating machines in the outdoor exhibition area

As a general rule, demonstrations must be approved in advance by Messe München GmbH. Please send any inquiries to this effect to the Technical Exhibitor Service of the outdoor exhibition area (e-Mail: tas1@messe-muenchen.de).

The following information is required:
- What will be demonstrated? (Description of the product, technical data sheet, pictures, etc.)
- How do you want to demonstrate? (Procedure of the demonstration, duration, frequency)
- What adverse effects are to be expected as a result of the demonstration? (Noise level, vibrations, dust generation, etc.)

Please take note of our safety requirements for the demonstration of machines and equipment in this notice.

Due to the size of bauma, special fire protection and safety measures apply. This section contains a quick overview of these measures. All relevant documents can be found in the Exhibitor Shop under "Leaflets / Applications / Important Information".

• Actions involving fire hazards such as fires emitting sparks (fire wood, charcoal, etc.) are strictly forbidden on the entire trade fair grounds.
• The use of liquefied petroleum gas (e.g., patio heaters) is prohibited due to the exhibition size and booth density for fire safety reasons. The use of electrical cooking appliances is recommended for the preparation of food.
• Pyrotechnic effects are prohibited on the entire grounds.
• The use of compressed gases is only allowed for demonstration of exhibits; the use must be restricted to a minimum. Only the daily requirement may be kept on the grounds. The use must be notified in writing to the Technical Exhibition Service with indication of the amount used (Technical Guidelines, number 1.2). We reserve the right to stipulate additional requirements.
• Flammable liquids are to be kept to a minimum. Only the daily requirement may be kept on the grounds. The use must be notified in writing to the Technical Exhibition Service with indication of the amount used. We reserve the right to stipulate additional requirements.
• Escape and rescue routes must be kept free, both within and outside your own booth area. Within the booth, lines of sight are required for meeting rooms and lounges. Please also remember in your planning to provide for corresponding storage and logistics areas for your catering, so as not to block escape and rescue routes within your booth.
• At least one fire extinguisher (water extinguisher) must be kept ready at each booth in the open-air site. The exact number of fire extinguishers depends on booth construction. Our teams from our Technical Exhibitor Service (TAS) will indicate the required number at booth acceptance.
• The inspector responsible on the open-air exhibition grounds is to be informed formally of any welding work (including during setup and dismantling).
• A person responsible for fire protection at the booth is to be named to the Technical Exhibitor Service (TAS) for all booths in the open-air site. The person must be empowered to implement instructions concerning preventive fire protection and safety and available during the entire exhibition period on-site and at evening events. Download the entry form as a PDF

Please note that there have been changes in the Bavarian Building Code (BayBo) as of January 1, 2025, which affect the stand structures in the outdoor exhibition area that require approval. Previously, tents with a floor area of more than 75 m² required approval from the public authorities. This limit has been increased for single-storey tents up to 200 m² and an axis width of no more than 10 m.

Nevertheless, the following still applies: Also tents with < 200 m² ground space and similar structural facilities are generally considered temporary structures. They are merely exempt from the issuance of a type approval and official certificate of completion and occupancy. These facilities must nevertheless always meet the specifications and requirements for stability of temporary structures (pursuant to DIN EN 13 782). The static calculation must be submitted to the Technical Exhibitor Service. Like all other stand structures with a floor area of more than 50 m², the inspection is carried out by the engineering firms appointed by Messe München GmbH.

Please take note of our important information for exhibitors regarding product safety labelling according to European regulations (e.g. CE marking).