Tips, dates and deadlines
For bauma exhibitors, we have compiled an overview of the most important dates, deadlines and guidelines before, during and after the trade fair.
Dates & Deadlines
| Deadlines | Event | Contact |
|---|---|---|
March 13, 2023 | Start of the application period for main exhibitors and co-exhibitors | bauma Exhibition Management |
January 30, 2024 | Application deadline | bauma Exhibition Management |
approximately summer / fall 2024 | Exhibitors admitted to the event can expect their admission / invoice in summer / fall 2024 | bauma Exhibition Management |
Fall 2024 | Go-live of the Exhibitor Shop | bauma Exhibition Management |
Fall 2024 | Go-live of the Ticket Shop | bauma Exhibition Management |
December 13, 2024 | Closing date for applying as co-exhibitor | bauma Exhibition Management |
January 15, 2025 | Deadline for payment of admission invoices | bauma Exhibition Management |
January 15, 2025 | Registration deadline for the Media Dialog 2025 | bauma Exhibition Management |
January 20, 2025 | Deadline for technical orders—halls and outdoor area | Outdoor area: Technical Exhibitor Services (TAS), Department 1 |
February 18-19, 2025 | Media dialog for exhibitors and journalists | |
March 03, 2025; 08:00 | Start of setup in outdoor area | Technical Exhibitor Services (TAS), Department 1 |
March 26, 2025; 08:00 | Start of setup in the halls | Technical Exhibitor Services (TAS) |
April 4 through April 6, 2025 | Setup hall B0 | Technical Exhibitor Services (TAS) |
April 6, 2025; 18:00 | End of setup in the halls | Technical Exhibitor Services (TAS) |
April 6, 2025; 20:00 | End of setup in outdoor area | Technical Exhibitor Services (TAS), Department 1 |
April 11, 2025 after the end of the event until April 15, 2025, 6:00 p.m. | Dismantling B0 | Technical Exhibitor Services (TAS) |
April 13, 2025; 16:30 | Start of dismantling in outdoor area | Technical Exhibitor Services (TAS), Department 1 |
April 13, 2025; after end of event | Start of dismantling in the halls (except B0) | Technical Exhibitor Services (TAS) |
April 13, 2025; not before 18:30 | Admission of stand construction companies and suppliers | Security, Logistics and Traffic department |
April 23, 2025; 18:00 | End of dismantling in the halls (except B0) | Technical Exhibitor Services (TAS) |
April 30, 2025; 18:00 | End of dismantling in outdoor area | Technical Exhibitor Services (TAS), Department 1 |
From July / August 2025 | Dispatch of the final invoices | bauma Exhibition Management |
| Further dates and deadlines will be added in due time. |
AUMA’s tools
The Association of the German Trade Fair Industry (AUMA) provides helpful documents for your first steps towards successful planning and participation at bauma 2025.
The comprehensive AUMA brochure "Successful Participation in Trade Fairs” delivers well-founded information on all the essential aspects you need to consider for a successful trade fair presentation.
AUMA accompanies you before, during and after the trade fair with a checklist on all decisive aspects of trade fair planning. The helpful information will give you a good overview of what to do, when to do it, and how much to do.
Patent protection
In favor of your industrial property rights we take effective measures to protect your patents optimally against copies and reproductions.
The protection of your rights is crucial for us. For this reason, our Conditions of Participation contain an anti-plagiarism clause that is legally binding for all participants. In addition, there is a general ban on photography, which we pay particular attention to.
Should a case of plagiarism occur despite our best efforts and strict measures, we will secure you and your products with short-term court hearings: the District Court of Munich exclusively reserves these at the instigation of Messe München. In the worst case, you can thus obtain preliminary injunctions more quickly. In the application, the applicant must clearly state that it is a matter of urgency for bauma and state the duration of the trade fair.
A tip: Please also note our Information sheet on proprietary rights. It contains further details, assistance and useful links on the topic.
Information on compliance with musical copyright
We want to protect you from unpleasant surprises. For your trade fair presentation this means: non-registered music playback may result in GEMA claims for damages (Art. 97 Copyright Act).
We therefore expressly point out that the legal provisions of the German Society for Musical Performing and Mechanical Reproduction Rights (GEMA) also apply at bauma. Under the conditions of the Copyright Act, permission is required for musical reproductions of all kinds. It is best to contact GEMA directly to ensure that you are acting in accordance with the law:
Gesellschaft für musikalische Aufführungs- und mechanische Vervielfältigungsrechte (GEMA)
Generaldirektion Berlin
Postal address: GEMA, Postfach 30 12 40, 10722 Berlin
kontakt@gema.de
www.gema.de
Information on the current requirements and tariffs can also be found on the GEMA website.